Position	Department	Reports to
Counselor, Graduate and Adult Enrollment	Graduate and Adult Enrollment	Dean, Admissions

 
Scope of Responsibilities: To act as a face-to-face representative of Grace College, GAE

and Grace Theological Seminary, to students, adult learners, and any other potential students for the GAE programs. Through relationship building, an Enrollment Counselor’s goal is to guide prospective students from application and deposit to enrollment. This position will involve limited travel.

 
Essential Responsibilities: Interact with visitors who would be interested in graduate, adult education and/or seminary degrees. Speak to individuals and groups in prepared and impromptu presentations, answering questions and providing literature. Work with all individuals in the Graduate, Adult Education, and Seminary departments to facilitate productive visits by potential students. Provide guidance with financial aid, registration and other student affairs related functions so each student completes all aspects of Graduate, Adult Education and Seminary enrollment in a seamless manner. Maintain contact with prospective students via telephone. The nature of calls is to communicate key points about GAE and/or Seminary programs and application processes. Send correspondence to prospective and accepted students in a timely manner.  Examples: thank you notes, emails, Facebook, Twitter, etc. as appropriate. Prior to and during travel season, schedule travel itinerary by setting up meetings and responding to graduate and career fair invitations, and other events to promote Grace programs. Attend conferences and other events as needed to facilitate enrollment. Set up display booth and literature table. Carry briefcase of literature and display through buildings and auditoriums, using a luggage cart. Enter data into an Excel spreadsheet to track the status of prospective students for GAE and Seminary programs. Daily enter data into the i5 computer system, logging comments from conversations with students and other information to update the system as to the student’s application/acceptance status. Develop weekly report and submit this to the Dean of Admissions. Complete and submit check request paperwork in an accurate and timely manner to Business Office for fair fees and for expense account advances. Arrange for overnight accommodations during trips. Arrange for vehicle to use on recruitment trips. Will be assigned undergraduate admissions responsibilities as needed. Operate school and rental vehicles with valid driver’s license and have driving record that makes this possible. Cooperate with marketing to provide information necessary to create collateral and publicize new and existing programs. 

Qualifications: Minimum: Bachelor’s degree. Valid driver’s license and good driving record. Proficient experience with the Microsoft Office Suite. A highly self-motivated individual with outgoing personality and excellent social skills. A positive attitude and an outgoing, likeable personality. Have a team-player mentality. Must be punctual and good at following oral directions. Must have superior oral and written communication skills and a natural style of relating that puts others at ease quickly. Must be comfortable talking to individuals and groups, many times impromptu; therefore, should be good at “thinking on one’s feet.” Must be a good listener, able to sift through questions and address issues in a relevant way. Must have a notable Christian faith and commitment.

Preferred: One year of experience in related field, marketing or communications. One year experience in the use of an i5 computer system.

 
Status:  FT, Salaried

A completed employment application must be submitted in order to be considered for employment. Applications are available in the Business Office or can be downloaded at www.grace.edu, Employment.

Posted:  03/16/10 

Grace College and Theological Seminary seeks a diverse work environment by encouraging women and minorities to apply.

P.O. Box 5211; Huntington IN, 46750 • 888.423.2477 • 260.356.5211
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