NACCAP Conference Call for BidsSPECIFICATIONS FOR THE 2011 & 2012NACCAP CONFERENCE CALL FOR BIDS NACCAP member schools are encouraged to consider submitting a bid to host our annual professional development conference on your campus. This is a great opportunity to showcase your campus and serve your colleagues across the US & Canada. Those submitting bids should consider providing 18 copies of their proposal with appropriate visuals to give the Professional Development Committee of the Board of Directors a feel for your campus facilities and services. Area attractions and attributes are also taken into consideration. Recent successful bidders with outstanding proposals have included Houghton College site of NACCAP 2004, Calvin College site of NACCAP 2005, Asbury Seminary & Asbury College site of NACCAP 2006, Biola University site of NACCAP 2007, and our most recent experience Gordon College site of NACCAP 2008. Future conferences include: Cedarville University site of NACCAP 2009 and Bethel College (IN) site of NACCAP2010. The following items are taken into consideration by the Professional Development Committee of the Board in review of the submitted proposals: I. AVAILABILITY Please specify the dates your campus is available and the dates you would prefer in May (last two weeks) or early June. (Dates consistent with our recent schedules would be in 2009: May 17-20, May 20-23, May 27-30, May 31-June 3, June 3-6, June 7-10 or June 10-13; in 2010: May 16-19, May 19-22, May 23-26, May 26-29, June 2-5, June 6-9 or June 9-12). II. PRICING A. Please indicate costs on a per person basis with the following assumptions: 1. Housing (3 nights) 2. Meals (1 banquet, 3 breakfasts, 2 lunches, 2 dinners [1-cookout]) 3. Coffee breaks (3 breaks over 2 days) 4. Dessert breaks (3 evenings) B. Please indicate the following on a basis for each category: 1. Facility use fee 2. Transportation costs (to and from the airport; side trips, etc.) 3. Miscellaneous administrative charges (estimated) 4. Other fees (please define) III. FACILITIES A. Housing - Please describe the features and locations of available campus housing including types of rooms, restroom/shower facilities, lobby space, etc. B. Dining Commons - Please describe the features and location of the campus dining facilities. C. Meeting Rooms - Please describe the features and locations of available meeting rooms for 50-75 people (12 required at one time), two rooms of 100-125 in size and a room for 550-650 people. D. Recreation Centers - please describe the features and locations of available recreation areas including the gym, swimming pool, game rooms, etc. E. Support Services - Please describe the availability of wireless internet, printing, photocopying, and bookstore for use by conference participants. F. Audio-Visual Resources - Please describe the availability of A-V equipment on campus (at least 12 overhead projectors & LCD projectors will be needed). IV. TRANSPORTATION A. Provide the name of the nearest airport(s) which handle(s) commercial airline traffic and the distance in miles and time from campus. B. Describe how you plan to get people to and from the airport. V. CONFLICTS Please explain any campus scheduling conflicts with the May or June dates and describe how they will be resolved. VI. AREA ATTRACTIONS Identify the tourist attractions or sites near your campus that would be of interest to conference participants. VII. ADVANTAGES/DISADVANTAGES A. Please list the advantages to participants - as you perceive them - of your campus being awarded the 2009 or 2010 Conference. B. Please list the disadvantages, if any, of your campus being awarded the 2009 or 2010 NACCAP Conference. VIII. MISCELLANEOUS A. Please include any campus visuals that would help in the selection process. B. Feel free to cover any topics not covered by these aforementioned specifications. IX. CAMPUS CONTACTS Please have the appropriate people and/or departments confirm their availability and support for your bid for this conference. (Since campus organizational structures vary; all of the following may or may not be applicable.) CONFERENCE SERVICES/SPECIAL EVENTS Name: Title: Phone: E-mail: FOOD SERVICE/CATERING Name: Title: Phone: E-mail: OFFICE of ADMISSIONS Name: Title: Phone: E-mail: X. DUE DATE A. Please submit your proposal no later than 12/15/2008. B. Return to: Chant Thompson, NACCAP, PO Box 5211 Huntington, IN 46750 or E-mail to: chant@naccap.org Feel free to direct any questions regarding this process to Chant Thompson at the E-mail address above or to NACCAP headquarters at 888.423.2477. Other Recent News EventsNATIONAL CHRISTIAN COLLEGE FAIRS Fair Registration Link (Institutions Only) Listen to the 2010 Conference Speakers |
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