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NACCAP EXECUTIVE COMMITTEE TRANSITION
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As you begin the transition out of your current role on the NACCAP Board of Directors Executive Committee, please take some time to review and complete this document as it pertains to your position. The goal of this document is to provide you, your successor, and the board a smooth and successful transition.

Secretary

ROLE

The Secretary shall perform all duties that customarily pertain to that role and in addition thereto, he/she shall perform such duties as may be assigned to him/her by the Board of Directors. The Secretary is responsible for ensuring that accurate and sufficient documentation exists to enable authorized persons to determine when, how, and by whom the board's business was conducted.

AREAS OF RESPONSIBILITY

  • The Secretary records minutes of meetings, ensures their accuracy, and submits to Board of Directors for approval. The Secretary submits various reports to the Board, fulfills any other requirements of a Director and Officer, and performs other duties as the need arises. The Secretary maintains a copy of the final approved minutes and ensures that this copy is maintained in the Coalition’s records.
  • The Secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (i.e. letters, lists, articles of incorporation), lists of directors, board and committee meeting minutes, financial reports, and other official records.
  • The Secretary ensures that official records are maintained for members of the organization and Board. These records are available when required for reports, elections, other votes, etc.
  • The Secretary ensures that an up-to-date copy of the bylaws is available at all meetings. NACCAP – By-Laws & Constitution Page 11.
  • The Secretary ensures that proper notification is given of directors' and membership meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of Directors except for such correspondence assigned to others.
  • The Secretary may be designated by the Board of Directors to be one of the signing officers for certain documents. In this capacity, the Secretary may be authorized or required to sign correspondence, applications, reports, contracts or other documents on behalf of the Coalition.
    The word "ensure" is intended to convey that accountability for the specified responsibilities lies with the Secretary, but it is not necessarily the Secretary who carries out the activity.

COMMITTEE MEETING FREQUENCY

Twice annually including Annual Conference, with executive committee conference calls as needed.

  
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As you begin the transition out of your current role on the NACCAP Board of Directors Executive Committee, please take some time to review and complete this document as it pertains to your position. The goal of this document is to provide you, your successor, and the board a smooth and successful transition.
As you are transitioning out of your role on the executive committee, please take some time to provide a response to the following questions:
Review the above role, areas of responsibility, and committee meeting frequency information. Are there any changes that need to be made to the above information?
List current committee initiatives either in progress or upcoming.
List current executive committee members: (name, role, organization, email, phone)
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