Guide Specs and Instructions For Undergraduate Profile
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ALL contact information for enrollment, marketing, billing, etc. will be as submitted on the registration form.  Contact changes?  It’s important for THE Guide staff to be notified if there are any changes during production months.

THE Guide is not responsible for missed deadlines when updated contact information is not provided.


A) Logo
☐ B)
Contact Information
C) Fast Facts*
D) Top Five Majors
☐ E) Website
F) Photo - Top
G) Main Body Copy for Profile Page
H) Distinctive Majors/Programs (up to 5)
  I) Photo - Bottom
J) Your Ad on Facing Page (Two-page option only)

Majors & Athletics matrices (updated on your school's profile online)

Alumni/Faculty Spotlight Form (optional and with additional fee - limited number available)


Illustrator EPS (make sure all text is converted to outline or embed­ded)

300 dpi at 100%, CMYK
2.75" x 1.75" space

No changes? No further action is needed if noted on components communication form.


Admissions phone:
Financial Aid phone:


1) Upload information in a Word document labeled "Fast Facts edits"
2) Make notations on your profile page e-notations and upload to your FTP folder.



Institutional control:
School type:
Academic calendar:
Religious affiliation:
School size:
Average class size:
Student-faculty ratio:
Four-year graduation rate (IPEDs data):
Freshman retention rate (IPEDs data):
Number of registered organizations:


COSTS AND AID (2020-21)

Undergrad in-state tuition (academic year):
Undergrad out-of-state tuition (academic year):
Room and board (academic year):
Average additional fees:
Average institutional aid package:
Students receiving aid (%):

Work-study programs:



Average GPA:
Average ACT score:
Average SAT score:

CLT Accepted: Yes or No
Essay required:
Interview required:
Application deadline:
Application fee:

Dual enrollment/Early entry: Online, On campus, Online & on campus



Submit in Microsoft Word document.

No changes? No further action is needed if noted on components communication form.



Website link is included with your contact information.


All participants (prior and new) will need to complete the Components Communication Form.  This form will communicate with us your plans regarding each component of THE Guide.

Any additional individuals that need to receive guide communications may be submitted on this form. 


QUESTIONS? For further questions on artwork specifications, please email: guidelayout.





Please make sure to follow ALL RESOLUTION, SIZE and BLEED instructions! Label your photos "upper" or "lower." Thank you!

2 per page, JPG, EPS or TIFF
300 DPI AT 100%, CMYK

Top photo = 5.625" w x 3.75" h (3.625" + .125 bleed off top of page)
Bottom photo = 2.8125" w x 2.3" h (2.175" + .125 bleed off bottom of page)

No changes? No further action is needed if noted on components communication form.


Submit copy in one of the following options:

  • New copy: Submit Microsoft Word document
    Headline: 7-word count maximum
    Body Copy: 300-word count maximum
  • Minor edits: Submit through annotation on a PDF of last year’s profile page. Last year's profile page can be found on the FTP site at
  • No changes? No further action is needed if noted on components communication form.

Profile proofs will be uploaded June 4th.  Carefully review your profile page PDF and complete the sign-off form. If minor corrections (typos or tuition updates) are necessary, these should also be submitted on the sign-off form by June 11. NACCAP incorporates your edits June 11-24. Communication of corrections is via e-notes or manual comments on your PDF which is re-uploaded to the FTP site.

Corrections requested after June 11 will incur a minimum $300 edit fee. Edits or image swaps range from $300-$500.

Please note: Any copy changes (excluding typos or tuition updates) after April 1 are considered edits and will incur $300-$500 charge depending on the extent and timing of the changes.


This component is:

  • The most requested information from students, parents and guidance counselors
  • A great opportunity to market your distinctive program
  • Limited to no more than five majors/programs.
  • Word count maximum: 50 words

Submit in Microsoft Word document and upload to your FTP file at

No changes? No further action is needed if noted on components communication form.


For 2-page profile participants only

Please make sure to follow ALL RESOLUTION, SIZE and BLEED instructions! Thank you!

Provide digital file--PDF format only
All images 300 dpi @ 100%
Finish size of guide: 8.375" x 10.875"
Finish size with bleed: 8.625" x 11.125"
Non-bleed live area: 7.625" x 10.125"

Bleed amount: .125" on all sides

Ad swaps will incur additional fee after April 1 unless previously arranged.

All components for your profile page must be submitted online as explained in the email acknowledgement you receive. If components are sent as attachments to NACCAP, an additional $300 fee will be assessed.



Majors, minors, pre-certification, concentrations and athletic information is gathered from your school’s profile on the NACCAP website.

To update your majors and athletics information for THE Guide's matrices, you will need to sign in to your school's master account on the NACCAP website.

  1. Sign in to the master account on the NACCAP site. Contact Cindy if you need assistance.
  2. Click on "Manage Profile."
  3. Click on "Edit Bio."
  4. Scroll down to "Majors Offered" and "Athletic Program" and make any additions, deletions or corrections.
  5. Scroll down the page until you find the listings for "Guide Participants Only" and work through the "Minors," "Concentrations," and "Certifications/Pre-Professional Programs."
  6. Click on "Save Changes" when all of your updates have been made.

Any matrix changes after June 10 will not be included in THE Guide 2021.


All artwork and copy is due by April 1, 2020.  Any component received after April 1, 2020 incurs a $200 late fee.  


Please contact CollegeGuide if you have additional questions.

Here is a link to a short video if you would like to learn more about adding annotations, highlights or comments to a PDF file.


Sample profile page with manual edits

Sample profile page with electronic edits

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